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The Board of Trustees’ meeting was called to order on October 2, 2007 at 7:00 P.M. at the Town Hall, 345 Market Street.
CALL TO ORDER Mayor Loshbaugh called the meeting to order at 7:00 p.m.
ROLL CALL All Board members were present with the exception of Trustee Etheridge.
APPROVAL OF THE AGENDA Mayor Loshbaugh asked for changes to the agenda. Manager Day requested the Chamber Update be added. A motion was made by Trustee Ham to accept the agenda as revised. Second by Trustee Mills. All ayes. Motion carried.
APPROVAL OF THE PREVIOUS MINUTES Mayor Loshbaugh asked if staff had looked into Donna Gutierrez’s request from the last meeting regarding diagonal parking and curb repair at her business at 4th and Main St. Superintendent Overton replied there were many areas around town where the curb was breaking down, as it does over time, and felt the curb didn’t warrant replacement at this time. Overton also informed the Board that diagonal striping in front of the business would probably not happen this year due to time constraints. A motion was made by Trustee Thomson to approve the minutes of September 18, 2007 as corrected. Second by Trustee White. All ayes. Motion carried.
APPROVAL OF VOUCHERS Payment to Patriot Highway Markings LLC for painting road markings. Manager Day stated that the payment to Patriot Highway Markings was included in the voucher list and the notice of final payment had been advertised in the Herald Times with no response. It was Manager Day’s recommendation to pay the bill. Trustee Mills made a motion to approve the vouchers dated October 2, 2007. Second by Trustee Halandras. All ayes. Motion carried.
Public Participation None.
CHAMBER UPDATE Chamber Director Pelloni informed the Board that during the month of September the Chamber had 357 visitors, 280 phone calls and 32 informational packets were mailed, adding that during the summer months the website had received over 5,000 hits each month. Pelloni stated that membership renewals had been mailed to 173 current members in addition to over 200 potential members, including area energy companies. The Chamber is currently advertising for estimates on the directional signs with President Gantt stating that he had met with CDOT who gave their okay to place the signs on Market Street, adding that the chamber wants to make sure the placement is okay with the Town as well. Pelloni distributed an informational sheet to Board members on her research of other chambers and the services they provide; speaking with five different chambers close to Meeker in population, services, etc. she had found that all but one (who’s sources of funding was undetermined) received a significant amount of funding from their Town and County governments.
New Business Request from Meeker Chamber of Commerce for special events liquor license on October 27, 2007, at the Fairfield Center, 200 Main Street. Liquor Clerk Sizemore informed the Board that Ms. Pelloni will be the events manager for the special events license and that everything was in order and would be handled just like last year’s event with staff recommending approval. Moved by Trustee Ham to approve the special events liquor license for the Meeker Chamber of Commerce. Second by Trustee Halandras. All ayes. Motion carried.
Request from the Ute Park Committee to schedule a public hearing to consider BLM/Town Property fencing and fencing around the Wilbur Barn, Horse Access to BLM and Ute Park. Ute Park Representative Diane Mobley addressed the Board stating that the committee is recommending small posts be placed in the ground under the pedestrian gates to prevent vehicles and 4-wheeler access while allowing access by pedestrians and horses; and a 16 foot gate to allow for equipment or emergency vehicle access stating the committee would like BLM’s input regarding the gates adjacent to BLM property. Mobley stated that under the BLM management plan horses were allowed on BLM property and the committee is recommending the snow removal lot be used for horse trailer and vehicle parking. Mobley informed the Board that the committee had discussed any horse traffic should stay on the west edge of park above the two track road that currently is used by pedestrians and vehicle access would be available at the south west corner of the park for entrance when the snow removal lot is in use.
Mobley reported that the committee would like to install a good sized split rail cedar fence around Wilbur Barn to prevent cows from rubbing up against the building, she also informed the Board that Colorado Law states adjoining property owners will help with repair of fencing and suggested asking adjacent homeowners for their assistance in replacing gates and repairs along the east fence line. Trustee Halandras stated that the parking lot area was the main access to the park, and the Board had discussed that they did not want entrance and parking on the dead end streets, but that Main Street and Park Street entrances had been discussed. Halandras also stated he would like to see what is being proposed around Wilbur Barn before proceeding as it may affect organizations who may hold events in the park. Mobley suggested budgeting $25,000.00 for the improvements. Mayor Loshbaugh stated that money remains in the 2007 budget that could be spent for the fencing. Manager Day replied that $25,000.00had been budgeted for 2008; that any expenditure over $1500.00 would require a bid and any improvements would require a public hearing.
Bernie Gantt asked if the lessee with cows should be required to pay for the fence around Wilbur Barn as the cows are the only reason it is needed. Mayor Loshbaugh replied that the lessee currently repairs the fence around the entire park at his expense.
Council concurred to set a public hearing for the improvements at the October 16th meeting, with Mayor Loshbaugh suggesting staff meet with Ms. Mobley who will bring a vehicle and horse trailer to get turning radius measurements on the snow lot.
Consideration of Resolution #4, Series 2007, designating an emergency reserve for the Town of Meeker fiscal year 2007 general fund, as provided by the Constitution of the State of Colorado, Article X, Section 20. Manager Day addressed the Board stating the resolution is required by Tabor and adopted each year designating an emergency reserve in an amount of not less than three percent of its fiscal year spending, but no less than the highest amount ever reserved which will remain again this year at $61,891.00. Day stated that any unused reserves carry over into the next year’s budget.
Trustee Thomson made a motion to adopt Resolution #4, Series 2007, designating an emergency reserve for the Town of Meeker fiscal year 2007 general fund. Second by Trustee White. All ayes. Motion carried.
Unfinished Business Superintendent Overton addressed the Board regarding a joint paving project between the Town and the Sepic Development on the street above the low income development. Overton stated that there is approximately 110 feet of pavement in that area that has deteriorated and Sepic’s made an offer if the Town would pay for materials, they will pave that portion of the street while paving in their development. Manager Day stated that money remains in this year’s budget and it could be accomplished. Mayor Loshbaugh asked if the Town would need to go to bid. Attorney Viscardi stated he would need to know more about the project before making a recommendation on the bid process.
Trustee Mills made a motion to proceed with the project upon Attorney Viscardi’s recommendation on the bid process. Second by Trustee Ham. All ayes. Motion carried.
Presentation of the public draft of Town of Meeker Proposed 2008 Budget. Manager Day stated that the amount budgeted for Reserves had changed slightly from the last meeting due to minor changes in the Municipal Court and BAG Departments; the budget will be presented to the public on October 10th and will be complete for the Board at the Oct. 16th meeting.
Town Manager’s Reports Discussion concerning the Cathy Shipley Best and Brightest program for an intern. Manager Day stated that the Town has been chosen to participate in a DOLA program, the Cathy Shipley Best and Brightest, which will provide the Town with an intern student. All students must have Bachelors degrees in business administration and working toward their Master’s; the Town will be required to pay the student a minimum of $15,000.00 per year while DOLA will also pay $15,000.00; the student will be a full time employee by day and a student on evenings and weekends; the Town would interview four to five candidates for the position which would be for two years. Trustee Halandras asked about housing, Trustee Mills suggested offering more money to subsidize housing with Manager Day replying that the Town can offer more money. Mayor Loshbaugh stated the Town had nothing to lose and that it was an honor to be selected. The Board concurred to move ahead with the program.
Manager Day asked how the Board would like to proceed with the letter from Mountain Cross Engineer, Chris Hale, regarding his recommendation for 11th and 12th Streets. Day stated the letter was in the Board’s packets for the last meeting and asked if staff should send it to the homeowners who have inquired. Mayor Loshbaugh suggested sending a cover letter stating the Town will do our best to keep up with what is there, along with a copy of the engineer’s report.
Manager Day informed the Board that Herb Hughley has suggested a program for people who pay their water bill 12 months in advance to receive one free month; he also requested electronic payments. Mayor Loshbaugh replied that with the current loan on the water system the Town cannot agree to something like this. Manager Day said that the Board had previously discussed accepting electronic payments and that she had not had the time to pursue it.
Manager Day requested permission from the Board to build one more office in town hall and proposed splitting the front office to allow detailed work without interruption. Inspector Padilla said it would not take much to accomplish, that it would not be very expensive and he would be willing to do the work. The Board gave permission to proceed.
Manager Day informed the Board that the October16th meeting will have an annexation request which will include a proposal for open space and trails in the Sage Hills Subdivision and suggested an early meeting of 5:30 p.m. to look at the area. The Board concurred.
Town Attorney’s Reports Attorney Viscardi informed the Board that the agreement between the Sepic’s and Don Valentine was signed on September 21st and recorded in time for the following week’s closing.
Other Council Business None.
Adjournment Hearing no other business, Mayor Loshbaugh adjourned the meeting at 8:05 p.m.
§ Steve Loshbaugh, Mayor
ATTEST: § Lisa Cook, Town Clerk
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